Data Protection Policy

1. What data do we collect?
2. How do we collect your data?
3. How will we use your data?
4. How do we store your data?
5. Marketing
6. What are your data protection rights?
7. What are cookies?
8. How do we use cookies?
9. What types of cookies do we use?
10. How do you manage your cookies?
11. Data protection on other websites?
12. Changes to our data protection policy
13. How can you contact us?

1.     What data do we collect?

HR Option collects the following data:

• CV
• Personal identification information
• Professional experience
• Photographs
• Education and qualifications, languages
• Demonstrated skills
• Interview notes, recordings and transcripts
• Social activities
• Remuneration details
• Reference information
• Letter(s) of application
• Contact history
• Details of your employment and development preferences
• As well as any other information and responses you may provide through assessment measures or surveys

2.     How do we collect your data?

You provide HR Option directly with most of the data we collect. We collect and process data when:

• You apply for a job online or during a discussion with HR Option
• We contact you to discuss career opportunities
• You voluntarily respond to a customer survey or provide feedback on one of our emails
• You use or consult our website via your browser's cookies
• We identify you through publicly available sources, your professional network profile, news reports and/or third parties such as our clients, professional partners, sources/arbitrators and/or our authorized background check providers

3.     How will we use your data?

HR Option collects your data so that we can:

• Provide our services and maintain our commercial relationship with you
• Contact you about an assignment
• Check the details of your profile
• Identify, assess and evaluate candidates, and/or present our ideas, analyses or reports to our clients
• Share marketing and promotional material, including our newsletter
• Invite you to a sector and/or role specific event
• Maintain business records, including those relating to our services
• With your explicit consent, HR Option will share your data with our partner companies so that they can offer you their products and services such as: background checks, including verification of educational or professional qualifications
• Security processes, document storage, maintenance of our systems and infrastructure, data analysis, benchmarking, statistics, determining the effectiveness of our services.

4.     How do we store your data?

HR Option securely stores your data in our database, which is accessible from our offices in Switzerland.

HR Option will keep your data for as long as it is necessary for the purposes for which it is processed and according to the nature of our relationship with you. Once this period has expired, we will delete your data by deleting your profile from our database.

5.     Marketing

HR Option would like to send you information about our products and services that may be of interest to you. If you have agreed to receive marketing, you can always unsubscribe at a later date. You have the right at any time to prevent us from contacting you for marketing purposes or sharing your data with third parties.

If you no longer wish to be contacted for marketing purposes, please email us at: info@hroption.ch

6.     What are your rights in terms of data protection?

The right of access - You have the right to ask HR Option for copies of your personal data.

The right of rectification - You have the right to ask HR Option to correct any information that you consider inaccurate. You also have the right to ask HR Option to complete any information that you consider incomplete.

The right to erasure - You have the right to ask HR Option to erase your personal data, under certain conditions.

The right to restrict processing - You have the right to ask HR Option to restrict the processing of your personal data, under certain conditions.

The right to object to processing - You have the right to object to the processing of your personal data by HR Option, under certain conditions.

The right to data portability - You have the right to ask HR Option to transfer the data we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond. If you wish to exercise any of these rights, please contact us at our email address: info@hroption.ch

Call us on: +41 21 807 17 94

7.     What are cookies?

Cookies are text files placed on your computer to collect standard Internet connection information and information on visitor behaviour. When you visit our website, we may automatically collect information about you using cookies or similar technology.

For more information, visit aIIaboutcookies.org.

8.     How do we use cookies?

HR Option uses cookies in a variety of ways to enhance your experience on our website, including:

• IP address, date, time and page visited.

9.     What types of cookies do we use?

There are different types of cookies, however our website uses functionality cookies to recognise you on our website and remember your previously selected preferences. These may include your preferred language and location. A mixture of proprietary and third-party cookies is used.

10.   How do you manage your cookies?

You can set your browser not to accept cookies, and the website above tells you how to delete cookies from your browser. However, in some cases, certain functionalities of our website may not function.

11.   Data protection on other websites?

The HR Option website contains links to other websites. Our data protection policy applies only to our website, so if you click on a link to another website, you should read its privacy policy.

12.   Changes to our data protection policy

HR Option regularly reviews its data protection policy and publishes any updates on this web page.

13.   How can you contact us?

If you have any questions about our data protection policy, the data we hold about you, or if you wish to exercise any of your data protection rights, please do not hesitate to contact us.

Send us an email to: info@hroption.ch

Version 1.1 - January 2025